Scholarship Rules & Regulations

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Scholarship funds may be applied toward tuition, academic fees, required course books, and other supplies or equipment required for course instruction (qualified tuition-related expenses).

Scholarships:

• May be used for future educational expenses only.

• Cannot be applied to existing student loans.

• May not be used for certification classes, licensing or for continuing education courses for licenses.

Tuition, fees, and other qualified tuition-related expenses must exceed the amount of the scholarship earned for payment to be approved.

Scholarship funds may not be used for room and board, computers, musical equipment, or similar items, unless the supplies or equipment are required for a registered course covered by the scholarship.

The preferred method of remitting approved scholarship funds is via check made directly payable to the college, university, or other accredited institution. Proper planning and sufficient time must be allowed by the student/recipient to ensure timely processing.

If a scholarship award must be issued as a personal reimbursement, additional documentation will be required for approval. Additional information may also be required in special circumstances where funds are requested to address outstanding student loans.

 

Scholarship Expiration Policy

Effective August 12, 2024, the following amendment to the Scholarship Program was motioned and approved by the Board of Directors of the Kona Coffee Cultural Festival.

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MISS Delegates
Scholarships earned through the Miss Kona Coffee Organization as a MISS Delegate must be used within two (2) years of the title being awarded.

Example:
If crowned November 2024, scholarship funds must be used by November 2026, or the remaining balance will be forfeited.
 

TEEN Delegates
Scholarships earned through the Miss Kona Coffee Organization as a TEEN Delegate must be used within two (2) years from the date the recipient turns 18 years old.

Example:
If scholarships were awarded in November 2023 and the recipient turns 18 in March 2025, the funds must be used by November 2027, or the remaining balance will be forfeited.

Scholarships Earned Prior to November 2023

Scholarships earned prior to November 2023 will now fall under the new expiration policy. Any unused scholarship funds currently on record must be utilized by August 2027. We have granted a one time extra extension of time to utilize.

 

Order of Scholarship Use
 

There has been no change to the policy that all scholarships earned at the local preliminary level must be used prior to any scholarship amounts earned at the State or National level.

Scholarship Request Procedures
 

To request scholarship funds, delegates must complete the Scholarship Request Form and submit all required documentation.

 

Scholarship Request Form:
https://form.jotform.com/222128288819464

Required Information:

• Delegate or Titleholder Information

  • Name

  • Contact information

• Course Statement

  • Tuition amounts and/or statement of outstanding student loan balance (if applicable)

• Payment Information

  • Name of institution

  • Remittance address

  • Any additional information required by the institution to ensure proper application of payment

If requesting personal reimbursement, the following must also be provided:

• Proof of payment made to the institution

• Payment remittance information indicating who the reimbursement check should be issued to and where it should be mailed